Office Manager

Job Posted 10/31/2024

Panorama Eye Care

Colorado Springs, CO

United States

Category Healthcare & Nursing Jobs

Job Description

Who We Are

At Haas Vision Center, a Panorama Eyecare company, we are not just a team; we are a community of dedicated professionals united in our quest to provide the best eyecare anywhere. Our unflinching commitment to excellence and our core values are what make us an Employer of Choice. Join us in shaping the future of eyecare as we thrive together!

The Position

Haas Vision Center, a dedicated Ophthalmology Surgical practice, is seeking a highly motivated and experienced Office Manager to oversee and enhance our administrative, clinical, and operational functions. The successful candidate will play a pivotal role in ensuring that the center operates efficiently and effectively, ensuring optimal patient care and service. This role involves a multifaceted approach, from managing provider schedules and surgical case scheduling to oversight of referrals, outreach initiatives, and serving as a liaison with our affiliate platform, Panorama Eye Care.

The Role

This pivotal role encompasses a wide array of responsibilities, from meticulous management of provider and surgical schedules to the adept oversight of referral programs and outreach initiatives. The successful candidate will exhibit a robust skill set in clinical operations management, ensuring efficient and compliant practice workflows, while also managing recruitment, staff onboarding, and orchestrating impactful training initiatives. Acting as a crucial liaison between Haas Vision Center and Panorama Eyecare, the Office Manager will facilitate seamless communication and coordination between the entities, embodying a commitment to administrative excellence and patient-centered care in the vibrant realm of ophthalmology surgical practice.

Responsibilities

Surgical Case and Provider Schedule Management:

Coordinate surgical scheduling in alignment with both patient and provider availability.
Manage and optimize providers' clinical and surgical schedules.

Clinical Operations Management:

Oversee the day-to-day operations of the clinical practice ensuring a smooth workflow.
Ensure adherence to relevant healthcare laws, regulations, and standards.

Administrative Oversight:

Manage administrative tasks including patient communications, and documentation.
Develop, implement, and oversee policies and procedures to ensure consistent service.

Time and Labor Management:

Manage staff schedules, attendance, and leave applications.
Oversee payroll processing and ensure accurate labor cost management.

Recruiting and Onboarding:

Lead the recruitment, hiring, and onboarding process for new staff.
Ensure all staff members are oriented and understand their roles.

Training Initiatives:

Arrange and manage training programs for staff to enhance skills and compliance.
Ensure staff are updated with the latest in ophthalmology care and administrative processes.

Liaison Duties:

Act as a key contact between Haas Vision Center and Panorama Eye Care.
Coordinate and communicate relevant information between the two entities and all platform departments.

Miscellaneous:

Address and resolve any issues or complaints regarding the services provided.
Perform other relevant duties as assigned by the healthcare practitioners.

Requirements

Who You Are

High school diploma or GED. Bachelor's Degree in Healthcare Administration, Business Administration, or related field preferred.
Previous experience in ophthalmology with use of electronic health records preferred.
Previous leadership experience required.

Additional Job Details

Works at our clinic location, Haas Vision Center ( 6760 Corporate Dr, Suite 180, Colorado Springs , CO)
This is a Full-Time Position.
Compensation for this role will be $60,000 - $70,000 annually based on experience/certification.

Our Growth Opportunities

At Panorama Eyecare, we care about our employee's ability to grow within the company. Therefore, we have created career growth plans that allow employees the ability to work toward their professional growth. We encourage all employees to apply for internal openings they may be qualified for, and we welcome the opportunity to interview and coach employees on how to grow.

Our Employee Perks

PTO Accruals Start at 3 Weeks
Comprehensive Medical and Dental Insurance
Company Paid Optical Allowance
Company Paid Routine Eye Care
Short Term and Long-Term Disability Insurances
Educational Allowance
Generous Paid Holiday Program
401K With Company Match

Join Our Team!

Embark on a rewarding journey with Panorama Eyecare and become part of a team that embodies the values of Partnership, Engagement, Excellence, and Stewardship. As an Eyecare Professional, you will not only provide exceptional patient care, but also shape the future of our practices. Together, we are transforming the eyecare landscape. Our job postings are open for 30 days or until a qualified candidate is hired. Click "apply" now and let your passion for excellence and patient well-being shine!

EEOC

Panorama Eyecare is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any characteristic protected by law.